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Become a Volunteer

A volunteer includes homeroom parents, lunch monitors, special lunch volunteers, library aids, field trip chaperones and CYO coaches and assistants.

In order to volunteer at St. Thomas you must:

  1. Have all your clearances complete.  (If you have not done this step, read below for how to do this.)
  2. Go to Time to Sign-up to select the activity for which you want to volunteer

HOMEROOM PARENTS

Homeroom parents have a simple mission— Homeroom parents are the primary source of volunteers for classroom and school wide activities. Generally, we are called upon to:

  1. Provide refreshments for classroom holiday parties, open house and home and school events
  2. Attend classroom holiday parties or special events
  3. Volunteer to help at events like the Harvest Fest or Gala, 8th grade Mothers’ Lunch, etc
  4. Provide classroom coverage for teachers to attend the teachers’ brunch

There are two types of homeroom parents— Primary contact and classroom volunteers

Primary contacts act as the main point of contact for the teacher and as a liaison to all volunteer parents.  Two primary contacts are selected for each classroom. The responsibilities of a primary contact parent are to:

  1. Plan, organize and coordinate class events with the teachers.  Teachers and primary homeroom contacts work together to plan a class event or party. Primary contacts compose a list of items and parents needed to complete the activity. Primary contacts then contact (via e-mail) all parents to seewho wish to help and assign items and volunteers to complete the list. Usually TIME TO SIGN UP is used. It is the goal of all primary contact parents to ensure every volunteer parent gets an opportunity to assist in the class- room during the year.
  2. Compose and maintain an e-mail distribution list of all parents of students in their designated class. This provides the primary contacts and the teachers with a quick way to communicate with all class- room families.
  3. Use the e-mail distribution list to forward volunteer requests for school wide events from home and school board, homeroom parents committee, activities committee, etc to all volunteer families.
  4. Use money provided from the homeroom parent committee to cover classroom activities.
  5. Work cooperatively with their primary contact partner for all events.

If you wish to be considered for selection as a primary homeroom  contact parent for any or all of your children’s class-­ rooms, please log onto www.timetosignup.com/stavolunteers  Click on the Primary Contact Homeroom Parent sign up sheet and follow the directions at the top of the sheet to sign up.  The teachers will be given the list of primary contact parent volunteers and two will be selected from the list. You will be notified by end of  September if you are selected as primary contact parent for a classroom. The primary contact sign up sheet will be available after August 4. 

Parents— As a parent, you will receive e-mails from the primary contact parents for each class where you have a child detailing volunteer opportunities for either classroom or school wide activities.  You then have the option of participating by responding to the email or logging onto a website as directed and signing up to fulfill a request (i.e. send in cupcakes for Halloween party). You chose the level of volunteering you wish to provide. All parents will be contacted in September to provide an email address(es) where you want to be notified of volunteer opportunities. In order to volunteer in school ,  you must have all your clearances up to date with the Rectory.

Whatever level of volunteering you choose is best for you, thank you for your service.  The teachers, students and administration are grateful for all your time and efforts.  If you have any questions, please contact Andrea Hane or Kim Dougherty at Homeroom@STAGlenMills.org

OBTAINING CLEARANCES

Please complete this process on your own and provide the paperwork to the Rectory.  It's a good idea to keep a copy of ALL things you submit to Rectory for your records.

Each of the following must be submitted:

Name of Clearance Website Instructions Renewal
  1. PA Department of Public Welfare Child Abuse Clearance Check
www.compass.state.pa.us/cwis/public/home

Complete the Electronic Submission section.  Once completed, the State will either email or mail a copy directly to your home.  There is no fee for a volunteer to obtain this certificate.

Make copies and forward one copy to Rectory.

Every 5 years
  1. PA State Police Criminal Record Check
epatch.state.pa.us

Click on the New Record Check (Volunteers Only) link.  Clearance can be obtained with results available within a few minutes.  There is no fee for a volunteer to obtain this Certificate.

Print out the Actual Certificate and forward one copy to Rectory.

Every 5 years
  1. Federal Criminal Background Check (FBI Fingerprint) - applies if:
  • if you have lived outside PA in the last 2 years
  • if you do not live in PA
  • or if you are a paid employee of school or parish
www.pa.cogentid.com

Click on the Department of Education and register online (payment required).  You then have 90 days to go to a finger print site (ex: Glen Mills School/local UPS store)

 

As of April, 2007, the state of PA requires all paid school and parish employees to have a Federal background check.  A Federal background check is also required for non-school employees and all volunteers who do not live in PA or have lived outside of PA during the past two years.  

Every 5 years
  1. Disclosure Statement for Volunteers (if #3 does not apply to you)
form

If you are a volunteer, you are required (by the State of PA) to submit a signed Disclosure Statement for Volunteers.  These forms are available in the School office or in the Rectory. 

Fill it out form, sign, make copies and forward one copy to Rectory.

Every 5 years
  1. Attend Training: Safe Environment Training – “Protecting God’s Children”

www.virtus.org/virtus

THERE WILL BE A SAFE ENVIRONMENT TRAINING AT ST. THOMAS THE APOSTLE ON
OCTOBER 5, 2016 BEGINNING AT 6 PM. 

CALL 610 459-2224 TO REGISTER.

Go to the website to view a list of the dates and location and to register for a session.  Attendance must be completed within 90 days of beginning service to children.  After completion, please submit a copy of your “Standards for Ministerial Behavior” received at the training site.  The training quiz component for Information and Technology is no longer required. 

An Acknowledgement form must be signed and turned in.

Make copies and forward one copy to Rectory.

Never

This is a one-time training session.

  1. Mandated Reporter Training
childyouthprotection.org/learning/login/index.php

Register and complete the training, which is presented in three modules, taking approximately one hour.  Additionally,if your Mandated Reporter Training was completed before February 2015, you will need to read the brochure “PROMISE to PROTECT” and print and sign the Mandated Reporter Acknowledgement Form

Download a copy of your certificate of completion, make copies and forward to the Rectory.

Never

This is a one-time training session.

  1. PA/Arrest/Conviction Report & Certification Form
Print this form. Fill it out form, sign, make copies and forward one copy to Rectory.  
  1. Coaches Orientation Session
cyophilly.org

All coaches of CYO sanctioned sports must also attend a Coaches Orientation Session which is hosted at various times during the year.  A copy of the Certificate should be on file in the Rectory Office.  CYO Coaches, heads, and assistants must attend prior to their second year of coaching.  In the First year, an online coaching program may be taken.  

There will be a certificate at the end to be printed. Make copies and forward one copy to Rectory.

 

KEEP A COPY OF ALL OF THESE CLEARANCES IN YOUR POSSESSION.  YOU NEVER KNOW WHEN YOU WILL BE ASKED AGAIN FOR THEM.